Recruitment

PA TO THE PRODUCERS

We are seeking a highly organised and efficient Personal Assistant to support the company’s two Directors and a Producer within a dynamic and fast-paced theatre producer’s office in the West End. The successful candidate will be proactive, detail-oriented, and comfortable managing a varied workload in a deadline-driven environment. If you are a professional with strong administrative skills and an interest in the theatre industry, we invite you to consider joining our team.

To apply, please email Riona on office@fiery-angel.com with your CV and cover letter, stating your current salary, and notice period, with two referees. Deadline for applications is 10am on Friday 19 December, with interviews in early January.

Job responsibilities include, but are not limited to:

EXECUTIVE SUPPORT

  • To be first point of contact for the company, directing calls and correspondence to appropriate staff.
  • Manage the complex diaries of two Directors – schedule appointments, and set up meetings internally and with external stakeholders including Board Meetings.
  • Provide diary and administrative support to the Producer.
  • Maintain and update office calendar with show dates, staff annual leave, key events etc.
  • RSVP to Press Nights and other invitations on behalf of Directors.
  • When required, reply to correspondence on behalf of Directors.
  • Liaise with external contacts regarding the Directors’ involvement in other industry-related groups, such as SOLT and League of Independent Producers.
  • Read and summarise meeting papers for Directors ahead of Board Meetings.
  • Minute meetings and collate minutes from colleagues following internal meetings.
  • Ensure new contacts are added to the company CRM, maintain accurate contact lists for various shows.
  • Monthly expenses – Directors’ and office expenses, credit card settlements and office petty cash, maintain petty cash float.
  • Investor and industry-related liaison including preparing statements.
  • Travel arrangements including international itineraries.
  • Some scheduling of personal diaries and support on personal admin that will require complete confidentiality and discretion.

OFFICE MANAGEMENT

  • Order and stock office refreshments and stationery.
  • Liaise with building management when required.
  • Provide hospitality for meetings, and arrange for gifts, flowers, cards etc to be sent when applicable.
  • Support on production events such as press nights.
  • Lead on organisation of company events including training courses, trips, and Christmas parties.
  • General office duties, shared amongst whole team.

PERSONAL SPECIFICATION

  • At least 3 years’ experience in an office environment.
  • Calm but firm demeanour, with a high level of discretion.
  • Excellent written ability and strong interpersonal skills.
  • Experience in the theatre industry is preferred but not essential.